The Ultimate Convenient Service for Professional Speakers
Serving Influencers with Authentic Passion
The Ultimate Convenient Service for Professional Speakers
The Ultimate Convenient Service for Professional Speakers
The Ultimate Convenient Service for Professional Speakers
SUPPORT | SUPPLY | SERVE
SUPPORT | SUPPLY | SERVE
Serving Influencers with Authentic Passion
SUPPORT | SUPPLY | SERVE
Serving Influencers with Authentic Passion
Serving Influencers with Authentic Passion
TRANSFORM YOUR EVENTS WITH SEAMLESS SPEAKER LOGISTICS
LET US TAKE CARE OF YOUR SPEAKERS SO YOU CAN FOCUS ON
OTHER PRESSING PRIORITIES.​
What will your guest speakers remember?
Are you exhausted by juggling speaker logistics?
You’re not alone. Event planners and operations leaders already manage dozens of moving parts: venue coordination, marketing, attendee experience, and often end up putting out fires for keynote speakers, too.
When tech glitches, last‑minute travel issues or missing presentation decks derail your program, everyone feels it. That’s where we come in. At Professional Speakers Concierge Service, we handle every logistical detail for your speakers before, during and after your event, so you can deliver a smooth, inspiring experience.
Our concierge team provides personalized support, arranges amenities, manages back‑of‑room sales and anticipates every need. The result? Elevated performance, reduced stress and a flawless event for your guests and your brand.
Ready to see how effortless your next event can be?
Trusted by Fortune 500 companies, leading conferences and best‑selling authors to create memorable events.
Our Signature Concierge Services
ADMINISTRATIVE
SUPPORT
Our seasoned specialists handle every piece of speaker coordination: scheduling, travel logistics, correspondence, and contracts with meticulous care.
This discreet, proactive service ensures your leaders can devote their minds to thought‑leadership, knowing every detail is taken care of.
BOOK SIGNING
EXPERIENCE
Turn book tables into sophisticated shopping moments. Our team designs the physical layout, manages inventory and payments, and choreographs a smooth, personable signing session for your author or keynote, ensuring fans feel delighted and revenue opportunities are maximized
GREENROOM &
VIP TREATMENT
We transform greenrooms into tranquil sanctuaries that reflect your brand’s elegance.
Expect curated amenities (from artisanal refreshments to aromatherapy), polished styling and on‑call concierge staff who anticipate your speakers’ needs and escort them seamlessly to and from the stage.​
SEAMLESS TECHNICAL & LOGISTICAL SUPPORT
Leave nothing to chance. We coordinate with your AV and production partners to ensure state‑of‑the‑art equipment, polished presentations and flawless transitions. Our anticipatory troubleshooting and backstage coordination allow presenters to walk onstage with complete confidence.
PRESENTATION MASTERY & CONTENT CURATION
We can assist in gathering speaker content, decks, and/or presentations on your behalf. Our dedicated team oversees every aspect of the process, ensuring every asset aligns with your event narrative.
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From last‑minute updates to polished rehearsal cues, we protect your brand and your speakers’ credibility.​
SIGNATURE SPEAKER
GIFTS & VIP ESSENTIALS
Elevate your event experiences with thoughtful gestures. We specialize in curating memorable speaker gifts on behalf of our clients for their esteemed guest speakers. With a keen eye for detail and a commitment to excellence, we handpick unique and personalized gifts that align with the speaker's preferences and the event's theme.
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Our Process
01.
Complete Pre-Event Questionnaire
02.
Schedule Event Consultation
03.
Event
Consultation
04.
Agreement &
Next Steps
05.
Event
Experience
EXCLUSIVE PACKAGES
VIP
PACKAGE
(FULL SERVICE)
Starting at $10,000
For multi‑day conferences, retreats and major corporate events.
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Outcome: You gain a dedicated team handling every aspect of speaker logistics: pre‑event prep, travel, greenroom setup, on‑site support and back‑of‑room sales.
Expect increased speaker satisfaction, improved event flow and higher merchandise revenue
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Dedicated on‑site concierge team
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Administrative support
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Booth setup and breakdown
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Custom VIP experiences
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Speaker gifts
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Travel coordination & accommodations
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Management of back‑of‑room sales
PREMIUM
PACKAGE
(EVENT-DAY)
Starting at $5,000
For single‑day events, summits or workshops that need hands‑on support without full travel coordination.
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Outcome: A concierge team ensures smooth setup, speaker transitions and audience engagement, allowing your in‑house staff to focus on attendees and sponsors.
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On‑site concierge at your venue (nationwide)
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Booth setup and breakdown
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Customized experiences for speaker interactions
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Management of on‑site product sales
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BASIC
PACKAGE
(TEAM TRAINING)
Starting at $3,000
Ideal for organizations with internal teams that want to elevate their speaker experience.
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Outcome: Transform your staff into a polished, guest‑focused team. Learn world‑class service etiquette, leadership and client‑relations skills to deliver a luxury experience consistently.
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Virtual or on‑site training for staff
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Service mindset coaching: body language, etiquette and leadership
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Custom scenarios and guest‑experience simulations
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Custom training materials
PREMIUM FEATURE:
"THE BRAND BAG"
Your concierge will have a customized brand bag to include various items that are generally needed the day of an event.
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To name a few items:
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Mints
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Gum
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Napkins/Tissue
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Bobby Pins
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Safety Pins
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Lint Roller
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Wrinkle Spray
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Lotion
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Batteries
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Extra Writing Pad
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Extra Pens
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Water Bottles
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Phone charger
- HDMI Cord
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Steamer
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Flask Drive
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SD Card
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Credit Card Reader
